Privacy Policy
Ranch House Recovery Privacy Policy – HIPAA Notice of Privacy Practices
NOTICE OF PRIVACY PRACTICES
THIS NOTICE DESCRIBES HOW YOUR PERSONAL INFORMATION AND TREATMENT DETAILS MAY BE USED AND DISCLOSED, AND HOW YOU CAN ACCESS THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
Ranch House Recovery is committed to maintaining the privacy and confidentiality of your health information as required by law. This notice outlines our legal obligations and privacy practices concerning your health information. We also ask that you respect the privacy of others you may encounter during treatment.
Ranch House Recovery collects health information about you and stores it in an electronic health record. This record is your medical record, which is owned by Ranch House Recovery, but the information within it belongs to you. The Health Insurance Portability and Accountability Act (HIPAA) requires us to protect the privacy of your medical record and generally limits the use or disclosure of information in your record to the minimum necessary for the intended purpose. HIPAA also grants you specific rights regarding your medical record, which are detailed below.
Information about your treatment at Ranch House Recovery is also protected by federal regulations specific to substance use treatment (42 CFR Part 2). These regulations ensure the confidentiality of details related to your identity, diagnosis, prognosis, or treatment within our program. Ranch House Recovery cannot disclose records related to your treatment without your written consent, except in narrowly defined circumstances. Under 42 CFR Part 2, written consent to disclose information must specify the scope of information to be shared, the parties to whom it will be disclosed, the purpose of the disclosure, and the timeframe for the consent. You may revoke your consent to disclose information at any time, either verbally or in writing.
Ranch House Recovery may ask for your written consent to share treatment information for certain purposes, such as coordinating care with other medical providers, obtaining payment from insurance or other payers, or contacting your family in the event of an emergency. We will not disclose your treatment information for these purposes without your consent.
There are specific, limited circumstances where Ranch House Recovery may disclose treatment information without your written consent, as permitted by 42 CFR Part 2. For treatment purposes, we may share information internally and with entities under our administrative control. We may also share information with qualified service organizations that have agreed to maintain its confidentiality. Additionally, Ranch House Recovery may disclose information to auditors, regulatory agencies, and evaluators, and for certain research purposes. We may also share information without consent in life-threatening emergencies, to report a crime on our premises or against Ranch House Recovery personnel, or when required by state law for reporting child abuse, cause of death, or in response to a valid court order. We may also contact you to provide information about our services or to remind you of upcoming appointments.
I. Your Health Information Rights
In addition to ensuring privacy and confidentiality, HIPAA and 42 CFR Part 2 provide you with the following rights regarding your medical record and substance use treatment information:
- Right to Notice: You have the right to receive a paper copy of this notice outlining Ranch House Recovery’s privacy practices.
- Right to Access: You have the right to request a copy of your treatment record or to receive your health information via a reasonable alternative method or at an alternative location. All such requests must be made in writing. A reasonable fee may be charged for copying your health information.
- Right to Amend: You have the right to request an amendment to your health information if you believe it is incorrect or incomplete. If Ranch House Recovery denies your request, you will be provided with an explanation and your rights to disagree with the denial.
- Right to Request Restrictions: You have the right to request restrictions on how your health information is used or disclosed. While Ranch House Recovery is not required to agree to these restrictions, we will consider your request.
- Right to an Accounting: You have the right to request a written accounting of all disclosures made by us within a specific timeframe (not to exceed six years). Requests must be made in writing using a form provided by our facility. Please note that the accounting will not include disclosures made with your written consent, disclosures made for treatment, payment, or healthcare operations, or disclosures made to you or your legal representative. You will not be charged for your first accounting request in any 12-month period. However, subsequent requests may incur a reasonable, cost-based fee.
II. Changes to this Notice of Privacy Practices
Ranch House Recovery reserves the right to amend this Notice of Privacy Practices at any time, with the new provisions applying to all information we maintain, including information created or received before the amendment. Until an amendment is made, Ranch House Recovery is legally required to comply with this notice. If our privacy practices change, we will provide all current and future patients with a revised Notice of Privacy Practices.
III. Complaints Regarding Privacy Practices
If you have any complaints about this Notice of Privacy Practices or how Ranch House Recovery handles your health information, please contact us at:
Ranch House Recovery
263 Roemer Road
Elgin, Texas 78621
Phone: (512) 525-8175
Email: brandon@ranchhouserecovery.com
If you have further questions or concerns regarding our privacy policies, please do not hesitate to reach out.
